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Sandwich Youth Tackle Football

Sandwich Youth Tackle Football

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By Laws – Sandwich Youth Tackle Football Program


Article I. Name

This organization shall be known as Sandwich Youth Tackle Football, hereafter
referred to as SYTF. SYTF is a member of the Illinois 8 Youth Tackle Football
League, hereafter referred to as I-8.

Article II. Objective of Program

The objective of this organization shall be:
 Serve as a feeder program to the Sandwich High School football program
 Teach and instruct youth the basic skills of competitive football
 Teach and instruct youth in the basic skills of cheerleading
 Inspire youth to practice the ideals of teamwork and sportsmanship
 Develop physical fitness within a safe environment
 Accept adversity without complaint
 Respect authority
 Respect their teammates and opponents
 Develop self confidence and a feeling of accomplishment

Article III. Government

Section 1. Management: The government of SYTF shall be under the supervision
of its Officers and Board of Directors. If a board position is open, the current board
will vote new members on. The President, Vice President, and Head Athletic
Directors shall not be permitted to be a head coach of any football of cheerleading
team. Spouses will not be allowed to be board members at the same time unless
voted on by the board as a last resort. Officers are required to attend 9 out of 12
meetings each year, missing more than the allotted amount of meetings can lead to
dismissal of board position. Each officer will be required to wear the assigned shirt
on game day (jamboree, regular season, post season) as the outermost wear making
them easily identifiable.

Section 2. Officers: The officers of SYTF shall consist of:
President Publicist
Vice President Secretary
Boys Athletic Director Equipment Manager
Boys Assistant Athletic Director Assistant Equipment Manager
Girls Athletic Director Head of Concessions
Girls Assistant Athletic Director Assistant Concession
Treasurer Fundraiser and Sponsorship Coordinator
These officers shall be considered voting members of the Board of Directors. Any
officers appointed to fill a vacancy shall serve the remainder of the season. The
Board of Directors shall make all appointments of officers, board members, and
committee chairpersons. President and Vice President are required to be filled from
current board members who have served on the board at a minimum of one year
prior. Head high school coaches should have input when electing a new president, if
they so choose. It shall be the responsibility of the board of directors to fill all
vacancies by majority vote. Any officers not fulfilling his or her duty may be voted
off by a majority vote and will be required to remain off the board for a minimum of
one (1) year before being eligible for re-election. No member shall receive
compensation for serving on the board.

Section III. Duties: The officers shall perform the duties and exercise the powers
prescribed by these By-laws. These duties and powers shall include, but not be
limited to the following:
A. President
o Provide overall leadership
o Organize and direct monthly meetings
o Responsible for the conduct of the SYTF organization, and be in strict
conformity to the policies, principles, rules and regulations of said
club
o Shall vote only in case of a tie
o In coordination with Vice President, Boys Athletic Director, and
Assistant Athletic Director, the President will attend I8 meeting when
needed
o Organize annual parent meeting
o Set up meeting with Superintendent of School to go over contract each
year
o Meet with head high school coach to support feeder program
o Assist in registration
o Communicate and coordinate with the high school athletic director
regarding game and practice field use
o Responsible for ordering football jerseys at the beginning of each
season
o Organize and work with vendor for SYTF picture day
o Has authority to write checks with two signatures and disperse club
funds as approved by the board of directors

B. Vice President
o Preside in the absence of the president
o Assist in registration process
o In coordination with President, Boys Athletic Director, and Assistant
Athletic Director, the Vice President will attend I8 meeting when
needed
o Communicate and coordinate with the junior high school athletic
director regarding gym practice use
o Has authority to write checks with two signatures and disperse club
funds as approved by the board of directors

C. Boys Athletic Director
o Overseeing all teams and their respective coaches, which shall include
assisting in all practices and games
o Acting as a liaison between SYTF Board and Coaches
o Attend monthly I-8 meeting on a rotational basis with Assistant Boys
Athletic Director. Communicate absences or needs with President and
Vice President.
o Ensure proper conduct of coaches per SYTF and I-8
o Responsible for all forms pertaining to all football players and
ensuring all forms are present at each game
o Attend the weigh-ins for all games at each level
o Direct all manners related to league insurance
o Responsible for ensuring coaches have taken and passes USA Football
Heads Up and head coaches have current CPR Certification and card is
provided to be kept on file with SYTF
o Responsible for proper team alignment at registration by placing
football players according to age per I-8 and agreement with the
Sandwich School Board
o Observe, guide and provide direction when needed by a coach or team
o Provide a roster of each team to appropriate members of SYTF board
at May Meeting
o Work with coaches to share information from the board of directors,
coaches then relay and share information with parent reps
o Assist in registration
o Assist Boys Assistant Athletic Director in their job duties as needed

D. Boys Assistant Athletic Director

o Assist Boys Athletic Director in their job duties as needed
o Assist with registration forms, rosters and paperwork as needed
o Assist in registration process
o Attend I-8 League meeting with Boys Athletic Director as needed
o Present injury paperwork to round table I-8 League Meeting
o Cover weigh-ins during games in case of Athletic Director absence

E. Girls Athletic Director
o Overseeing all squads and their respective coaches, which shall
include assisting in all practices and games
o Acting as a liaison between SYTF Board and Coaches
o Attend monthly I-8 meeting on a rotational basis with Girls Assistant
Athletic Director
o Act as liaison between SYTF Board and I-8 cheerleading directors
o Ensure proper conduct of coaches per SYTF and I-8
o Responsible for all forms pertaining to cheerleaders and ensuring all
forms are present at each game and turned in prior to first day of
practice
o Direct all manners related to league insurance
o Responsible for ensuring head coaches have CPR Certification is
current and card is provided to be kept on file with SYTF.
o Responsible for proper squad alignment at registration by placing
cheerleaders according to age per I-8 and agreement with the
Sandwich School Board
o Work with coaches to share information from the board of directors,
coaches then relay and share information with parent reps
o Observe, guide and provide direction when needed by a coach or team
o Provide a roster of each team to appropriate members of SYTF board
at May Meeting
o Assist in registration
o Complete cheer inventory at the end of each season

F. Girls Assistant Athletic Director
o Assist Girls Athletic Director in their job duties as needed
o Assist with registration forms, rosters and paperwork as needed
o Assist in registration process
o Attend I-8 League meeting with Boys Athletic Director as needed
o Assist in inventory at the end of the year
o Organize equipment handout, return and proper storage
o Present injury paperwork to round table I-8 League Meeting

G. Treasurer

o Has authority to write checks with two signatures and disperse club
funds as approved by the board of directors
o Responsible for providing receipts for cash collections
o Maintain financial record and present financial reports at each board
meeting, as well as an annual report at the January meeting
o Responsible for creating treasury report which should include all
people on a payment plan with money paid and money still owed
o Must bring copies of treasury report, bank statement and all receipts
to board meetings, if unable to attend is responsible for getting these
reports to another board member before the meeting
o Prepare and maintain annual budget
o Responsible for counting all home game money with concession
director and a third board member. All money to be deposited by a
board member
o Carry the organization’s checkbook to all practices and games
o Provide payment to officials on home game days
o Get mail from PO Box on weekly basis
o Ideally stay with position for 3 seasons
o Assist in registration
o Responsible for counting all cash/checks collected from registration
and depositing in timely manner
o Counting all fundraiser money with two other board members
present. All money to be deposited by a board member
o Delivers all documents to organizations accountant for end of the year
taxes
o Responsible for debit card reciepts

H. Publicist

o Assist in all SYTF related matters
o Responsible for publishing all SYTF newspaper articles and press
releases
o Maintaining organization website
o Assist in registration
o Responsible for newsletter
o Responsible for posting game scores

I. Secretary

o Record and present minutes at each board meeting
o Maintain a register of all board members
o Maintain a master file of all SYTF related documents
o Assist in registration process
o Ordering of shirts; board members, coaches and parent reps
o Maintain By-Laws master document
o Organize and distribute agenda
o Has authority to write checks with two signatures and disperse club
funds as approved by the board of directors

J. Equipment Manager
o Assist in all SYTF related matters
o Take and maintain inventory of all football equipment
o Ensure all coaches boxes and equipment are stocked
o Organize equipment room
o Putting away all equipment at the end of the season with the
assistance of additional board members
o Maintain and keep stocked first aid kits
o Assist in registration
o Ordering jerseys and helmet stickers

K. Assistant Equipment Manager
o Assist Equipment Manager in job duties as needed
o Assist in registration process
o Organize equipment room

L. Concession Director

o Purchasing products and running of the concession stands at all home
games
o Count all profits, including 50/50 raffle, at conclusion of each home
game in the presence of treasurer and another board member
o Provide board with updates on expenditures, profits, and
recommendations for purchases
o Responsible for volunteer sign up and verifying participation of
volunteer commitment
o Responsible for submitting all receipts to treasurer in a timely
manner
o Assist in registration

M. Assistant Concession Director
o Assist concession director in all duties
o Assist in registration

N. Fundraiser and Sponsorship Coordinator

o Work with community businesses to find and secure sponsors for
SYTF
o Complete all required sponsor requirements (signage, game
promotion, post season recognition, etc.)
o Keep board apprised of all new sponsors and act as liaison between
board and sponsors
o Act as coordinator for all SYTF fundraising
o Seek out potential fundraising opportunities and present to the board
o Collect all funds raised by fundraising/sponsorships and deliver to
treasurer to be counted – along with third board member
o Maintain accurate record of all monies earned and communicate to
board status of fundraisers and all profits made
o Assist in registration

Article IV. Membership

Section 1. Adult Members: Any person who has a child enrolled in the program or
has an active interest shall be a member of the SYTF organization, and will be
subject to its by-laws and Code of Conduct as well as the I-8 Code of Conduct.

Section 2. Youth Members: Any child meeting the requirements as set forth in the
by-laws of the SYTF organization will be eligible for participation. All youth
members must confirm to the SYTF organizations by-laws and Code of Conduct, and
the I-8 Rules of Play.

Section 3. Football Coaches: All football coaches are subject to SYTF organization
by-laws, Code of Conduct, background check/fingerprinting, USA Football Heads Up,
and Head Coaches CPR Certification.

Section 4. Cheerleading Coaches: All cheerleading coaches are subject to the
SYTF organization by-laws, Code of Conduct, background check/fingerprinting, and
Head Coaches CPR Certification.

Section 5. Disqualification: Any member not conforming to the by-laws or Code
of Conduct of the SYTF organization and the I-8 Code of Conduct, will be disqualified
at the board of directors meeting by a majority vote.

Article V. Rules and Regulations

Section 1. Football: all coaches, players and parent shall conform to the rules and
regulations as prescribed by the SYTF organization by-laws, and by the Code of
Conduct passed by the board January 2022 and by the By-laws of the I-8. Teams will
consist of 15-35 players. The responsibilities shall include but not be limited to the
following:

Boys Athletic Director: The boys athletic director should have but not required to,
at least two (2) years experience as a coach. The boys’ athletic director should have
at least one (1) year board experience prior to moving to the position. The boys’
athletic director cannot be a head coach in addition to their athletic director duties.
The duties of the athletic director shall consist of:
 Overseeing the SYTF organization teams for all football divisions (Superlight,
lightweight, junior varsity, and varsity) and their respective coaches, which
shall include assisting in all practices. Also includes serving as a contact for
each teams parent representative.
 Presenting candidates for head coach to the board for election. All candidate
names shall be placed on a ballot for election by the SYTF organization board.
Each candidate is allowed to be nominated for one position. Each of the
candidates will be provided with an opportunity to present their
qualifications either in writing, or orally to the board of director’s prior to
election.
 Following the I-8 meetings, conduct an informal meeting with the head
coaches or assigned representative from each level during the regular season
to update each coaching staff on any issues or to address any local issues.
 Assigning players to the appropriate team according to age and weight rules
set forth in the I-8 League By-laws and Rules of Play.
 Suspending members with board approval that do not conform to the SYTF
organization by-laws or Code of Conduct, or the I-8 By-laws, Rules of Play
and Code of Conduct.
 Recommending disqualification of members that do not conform to the SYTF
organization by-laws or Code of Conduct or the I-8 By-laws, Rules of Play,
and Code of Conduct.

Head Coaches: The head coaches shall answer directly to the athletic Director. The
head coaches’ duties shall include, but not be limited to:
 Instructing the players in the basic fundamentals of football and shall stress
good sportsmanship, teamwork and fair play.
 Implementing the objectives of the SYTF organization, and in enforcing the
rules and regulations set forth in these By-laws as well as the By-laws and
Rules of Play of the I-8 with their team.
 Assisting the football equipment manager with issuance, maintenance and
collection of uniforms and equipment
 Maintaining accurate attendance reports and submitting them to the girls
and boys athletic directors.
 In addition, each head coach shall be expected to submit an injury report to a
board member within 24 hours of any injury. Including during practice or a
game. All injuries must be reported to athletic director.
 All coaching staff will work closely with Sandwich High School Football
developing a feeder program.
 Head coaches will attend coach’s clinic provided by HS coaching staff.
 Coach will not leave until a responsible party picks up all players.
 All coaches will adhere to playbook given by the SYTF Board of Directors.
Failure to comply with this expectation will result in board review and
dismissal from coaching position.

Team Coaches: the team coaches shall answer directly to their respective team’s
head coach. They shall assist the head coach in implementing the objectives of the
SYTF organization, and in enforcing the rules and regulations set forth in these By-
laws as well as the By-laws and Rules of Play of the I-8. Team coaches should attend
coach’s clinic provided by the HS coaching staff.

Players: The rules and regulations governing player personnel are as follows:
 All players must abide by the SYTF organization By-laws and Code of
Conduct as well as the By-laws and Rules of Play and Code of Conduct of the
I-8.
 NO REFUNDS will be given after the first week of practice for participants
who elect to drop. The only exception will be for medical reasons with a
doctor’s note required. This will be subject to a board vote.
 Players are expected to attend all practices and games. Any player may be
dropped from the team after three (3) unexcused absences. This will be
subject to board vote. Excused absences will include: sickness, traveling,
death in the family or other family “emergency”. Any other absence will be at
the discretion of the board. Any and all absences need to be communicated
to the head coach prior to practice time.
 In accordance to the above rule, if a player is absent (even for an excused
absence) that player will need to have attended at least 1 practice that week
prior to that weekend’s game to be eligible to play. (Rule excludes Jamboree-
as long as the player has attended 1 week of practice prior to the Jamboree,
the player is eligible to play, per the I8 by-laws.)
 Players must have a current physical dated within the 13 months prior to the
end of the season from their medical doctor. Players will not be issued
equipment and will not be allowed to participate in practices without a
current physical on file. If no physical within 3 days of our starting date of
practice, you may be dropped from the league without a refund.
 Player must submit all fees, deposits, forms, birth certificate, current
insurance card, and a current photo at registration. Players who don’t
complete all requirements by the first day of practice will not be allowed to
practice and will be marked as unexcused.
 Uniforms must be kept clean and presentable. Any uniforms or equipment
returned in damaged condition due to improper care will require just
compensation. All uniforms shall be cleaned before being returned at the
end of the season otherwise a fee will be imposed.
 All required safety equipment issued to players must be worn at all practices
and games. Mouthpieces must have an attached strap. Mouthpieces must be
fitted to each player by their parents according to manufactures instructions.
 All players shall participate in a minimum of five (5) plays per game
(excluding special teams); refusal of athlete to go when asked by a coach will
count as a play.
 Players will play on the team according to the roster for the entirety of the
season based on the given rosters on Aug 1 st .

Section 2. Cheerleading: All coaches, cheerleaders, and parent shall conform to
the rules and regulations as prescribed by the SYTF organization By-laws, and by
the Code of Conduct passed by the board and by the By-laws and Code of Conduct of
I-8. The responsibilities shall include but not be limited to the following:

Girls Athletic Director: The girls’ athletic director cannot be a head coach in
addition to their athletic director duties. The duties of the girls’ athletic director
shall consist of:
 Oversee all squads and their respective coaches, which shall include assisting
in practices.
 Acting as a liaison between members of the SYTF organization and the
cheerleading coaches and parent reps
 Acting as a liaison between member of the cheerleading coaches
 Suspending members, with board approval, that do not conform to the SYTF
organization By-laws, or Code of Conduct, or the I-8 Code of Conduct.
 Recommending disqualification of members that do not conform to the SYTF
organization By-laws or Code of Conduct, or the I-8 By-laws or Code of
Conduct.

Head Cheerleading Coaches:
The cheerleading coaches shall answer directly to
the girls’ athletic director. Their responsibilities shall include, but not be limited to
the following:
 Instruct the cheerleaders in the basic fundamentals of cheerleading
 Stress good sportsmanship, teamwork and fair play
 Advise members in regards to details concerning practice schedules, games,
and other special activities
 Assist with issuance, maintenance, and collection of uniforms
 Maintain accurate attendance reports
 Ensure that the cheerleaders are wearing proper uniform attire to games and
other special activities as directed by the girls’ athletic director
 In addition, each cheerleading coach shall be expected to submit an injury
report to a board member within 24 hours of any injury, and report to girls’
athletic director.
 Coach shall not leave until a responsible party picks up all players
Team Coaches: The team coaches shall answer directly to their respective team’s
head coach. They shall assist the head coach in implementing the objectives of the
SYTF organization, and in enforcing the rules and regulations set forth in these By-
laws as well as the By-laws and Rules of Play of the I-8.

Cheerleaders: The rules and regulations governing cheerleaders’ personnel are as
follows:
 All cheerleaders must abide by the SYTF organization By-laws and Code of
Conduct as well as the I-8 By-laws and Code of Conduct
 All cheerleaders must wear proper uniform attire at all games, practices, and
special activities as directed by the girl’s athletic director. The girls’ athletic
director shall designate proper uniform code.
 Practice cheer shoes are expected at practice
 Uniforms must be kept clean and presentable. Any uniforms damaged due to
improper care will require just compensation.
 NO REFUNDS will be given after the first week of practice for participants
who elect to drop. The only exception will be for medical reasons with a
doctor’s note required. This will be subject to a board vote.
 Players are expected to attend all practices and games. Any player may be
dropped from the team after three (3) unexcused absences. This will be
subject to board vote. Excused absences will include: sickness, traveling,
death in the family or other family “emergency”. Any other absence will be at
the discretion of the board. Any and all absences need to be communicated
to the head coach prior to practice time.
 In accordance to the above rule, if a player is absent (even for an excused
absence) the player will need to have attended at least 1 practice that week
prior to that weekend’s game to be eligible to play.
 All cheerleaders shall be expected to display sportsmanship at all times, both
on and off the field.
 Participants shall be expected to pay attention to instructions from the
coaches without excessive and continued disturbances.
 Participants shall be expected to support their team, their squad, and the
organization by displaying their spirit, enthusiasm, loyalty, and their
maintenance of a high standard of moral and ethical behavior.
 Players must have a current physical dated within the 13 months prior to the
end of the season from their medical doctor. Players will not be issued
equipment, and will not be allowed to participate in practices without a
current physical on file. If no physical within 3 days of the starting date of
practice, you may be dropped from the league without refund.
 Players must submit all fees, deposits, forms, birth certificate, current
insurance card, and a current photo at registration. Players without this
completing all requirements by the first day of practice will not be allowed to
practice and will be marked as unexcused.
 Cheerleaders will cheer in all types of weather, including rain at games. If the
football players are playing, the cheerleaders are expected to cheer. This
includes during playoff games and Superbowl game if it applies to your
squad.
 Cheerleaders are expected to cheer in competition.

Article VI. Parliamentary Procedure

Section 1. Robert’s Rules of Order: The revised Robert’s Rules of Order shall be
the parliamentary authority for all matters of procedure not specifically covered by
the By-laws of the SYTF organization, or by special rules of procedure adopted by
the SYTF organization Board of Directors.

Article VII. Amendments

Section 1. Amendments: These By-laws may be amended at any regular meeting
of the board of directors by a majority vote of the directors. The secretary shall note
any amendments in the minutes of said meeting. At the end of each year, any
amendments to the By-laws shall be so entered in the original by-laws by the
secretary.

I/WE HEREBY CERTIFY THAT THESE BY-LAWS WERE ADOPTED BY THE
SANDWICH YOUTH TACKLE FOOTBALL ORGANIZATION BOARD OF DIRECTORS
THIS JANUARY, 2022 AND SHALL SUCCEED ANY PRIOR AMENDMENTS TO THE
ORIGINAL BY-LAWS.

Bethany Green, President
Luke Forester, Vice President

Manny Gomez, Boys AD
Phil Sinetos, Assistant Boys AD

Amber Harmon, Girls AD
Ashley Brunoehler, Assistant Girls AD

Kat Richards, Treasurer
Cyndi Urbanski, Secretary

Concession Dir.
Tina Anderson, Assistant Concessions

James Raines, Equipment Manager
Dan Whitecotton, Assistant Equipment

_, Sponsorship
Beth Behringer, Publicist/Media

Jason VanPelt, High School Liason

Contact

Sandwich Youth Tackle Football
P.O. Box 103 
Sandwich, Illinois 60548

Email: [email protected]

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